Vacancies 2010

Training Programs Administration Officer

Position Objectives:

To provide administrative and event management support to the development and implementation of FPQ training programs and workforce development projects

Responsible to:

• Senior Administration Officer

Collaborates with:

• Director Clinical Services
• Training Project Officer (Quality and Compliance)
• Regional Centre Administration Officers
• Regional Education Coordinators

Duties and Responsibilities:

Service Delivery

• Undertake administrative aspects of accredited and non-accredited courses including systematic event management process, speaker/presenter liaison, marketing and registration of bookings
• Provide information to clients/ potential clients on the range of training services provided by FPQ

Information and Communication Technology (ICT)

• Ensure quality management of all training programs data and materials, including databases and document control procedures.

Administrative support

• Management and maintenance of records and archiving including records on accredited and non-accredited training and other workforce development activities
• Participate in the development and distribution of all resources, materials and documents on accredited and non-accredited training and other workforce development activities
• Organise catering for workshops, courses and meetings
• Coordinate accommodation and travel bookings for course facilitators
• Identify and undertake improvements in systems and procedures
• Collaborate with training team to implement continuous quality improvement activities for training and workforce development

Other

• Other duties as directed relevant to the provision of training and workforce development

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Selection Criteria

• Demonstrated experience in providing high level administration support preferably of training activities in an education or health industry
• Demonstrated high level computer competency including experience with database maintenance, data entry, word processing, spreadsheets and presentations. Experience in Vettrak and AVETMISS would be desirable
• Ability to work effectively within a small administration and multidisciplinary team to achieve quality, accurate outcomes
• Well developed interpersonal and communication skills, including ability to work as an effective team member with a willingness to assist others
• Ability to work with autonomy, initiative and to adapt to and understand new systems and programs quickly.

The position is part-time. Salary and hours will be negotiated with the successful applicant depending on qualifications and experience. Range: SACS Award level 4 - $45,422.00 to $48,908.08 + 9% superannuation. Generous salary packaging available.

If more information is required after reading the position description please contact:

Diana Earl
Phone: (07) 3250 0249
Email: dearl@fpq.com.au

Written applications must address selection criteria and include current resume with 2 professional referees.

Applications by: 12.00 noon Wednesday 30 June 2010

Applications to:

Diana Earl
Family Planning Queensland
PO Box 215
Fortitude Valley QLD 4006

Or

Email: dearl@fpq.com.au