Position – Facilities Coordinator, Corporate Services, Brisbane.

Part Time, Temporary (45.6 hours per fortnight, for Six months with possible extension), Corporate Services, Brisbane

Applications Close: COB 20 March 2009

Applications to:

Corporate Services Manager
Family Planning Queensland
P.O. Box 215
Fortitude Valley QLD 4006
or email: csmanager@fpq.com.au

Family Planning Queensland (FPQ) is a leading provider of sexual and reproductive health services to people in Queensland. FPQ offers clinical, education, training and information services from metropolitan and regional locations throughout the state. FPQ’s values apply to every area of the organisation and these are:

• Respect for others
• Social justice
• Ethical and professional practice
• Innovation
• Performance accountability

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Position objectives:

• Responsible for coordinating facilities to ensure FPQ’s operations are adequately supported
• Contribute significantly to the Workplace Health and Safety program.
• Provide support services as a member of the Corporate Services team.

Responsible to:

• Corporate Services Manager

Responsible for:

• Cleaner

Collaborates with:

• Corporate services and administration staff
• FPQ managers and staff

Duties and responsibilities:

Property and equipment

• Coordinate the repairs and maintenance of FPQ premises and equipment taking account of service agreements and warranties using external contractors – out of hours attendance is not a requirement
• Develop and maintain registers for lease renewals, annual services, assets, equipment and other facility requirements
• Develop and maintain a Facilities procedures manual
• Develop and maintain an effective communication network with Regional Centres
• Assist, support and advise Regional Centres with local facility repairs and maintenance and other facility requests
• Supervise the day to day and periodic cleaning duties for the Brisbane premises
• Ensure fire services requirements are met with respect to regular testing of equipment, emergency lights and exits
• Manage internal and external telephone software system queries and liaise with the Information Technology team
• Source services that provide the most cost-effective outcome for FPQ
• Dispose of surplus assets

Workplace Services

• Respond to furniture and equipment moving requests from senior staff members - arrange moving using external contractors
• Develop and manage training facilities for internal and external bookings
• Contribute to the workplace health and safety program

Records management

• Develop and coordinate the records management systems in relation to storage, archiving and confidential disposal within FPQ guidelines

Workplace Health & Safety

• Follow up promptly on injuries to ensure a quick return to work
• Develop, coordinate and maintain written Emergency Evacuation Procedures for all centers
• Co-ordinate regular evacuation drills
• Complete documentation in relation to Workplace Health & Safety
• Coordinate workplace representatives at each region
• Ensure FPQ meets legislative requirements

Other

• Supervise the activities of the Cleaner
• Participate in quality assurance programs
• Other duties as instructed by the Corporate Services Manager

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Selection criteria

To be successful, the applicant will need to demonstrate the following skills, abilities and attributes:

• Well developed organisational skills, with the ability to manage and prioritise workloads to meet competing deadlines
• Well developed interpersonal and communication skills including the ability to communicate effectively with colleagues and with external service providers
• Ability to work effectively within a small administration and multidisciplinary team to achieve quality, accurate outcomes and with a willingness to assist others
• Demonstrated knowledge or the ability to rapidly acquire knowledge of computerised software packages such as Microsoft Word, Excel, Internet and Outlook

Applicants must:

• address the selection criteria
• provide Curriculum Vitae
• provide the names of two referees.

In addressing the criteria, please provide examples and where applicable, discuss outcomes.

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Remuneration:

Salary: $24,091 - $26,023 pa (plus 9% Occupational Superannuation)

Generous FBT exempt salary packaging available