Vacancies 2008

Purchasing/Accounts Officer – Fulltime – Brisbane

Temporary assignment with a view to permanency

Applications Close:

Applications to:
Nicole Taylor
Acting Facilities Coordinator
Family Planning Queensland
PO Box 215
Fortitude Valley QLD 4006
or email: purchasing@fpq.com.au

Family Planning Queensland (FPQ) is a leading provider of sexual and reproductive health services to people in Queensland. FPQ offers clinical, education, training and information services from metropolitan and regional locations throughout the state. FPQ’s values apply to every area of the organisation and these are:

• Respect for others
• Social justice
• Ethical and professional practice
• Innovation
• Performance accountability

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Position Objectives:

• Responsible for the coordination of the Corporate Express ordering system involving internal transfers and external purchasers.
• Responsible for performing the debtors and purchasing functions and contributing to the development and operation of other financial systems.
• Contribute to the operation of Workplace Health & Safety Issues

Responsible to:

Facilities Coordinator

Collaborates with:

• Finance Manager
• Corporate Services Staff
• Senior Staff
• FPQ Manager and Staff

Duties and Responsibilities:

Finance - Accounts Receivable:

• Undertake the debtors function
• Carry out end of month procedures associated with debtors
• Contribute to the development and operation of all financial systems

Finance - Purchasing:

• Carry out purchasing function for FPQ including pharmaceuticals and consumables
• Source goods and services and provide the most cost-effective outcome for FPQ
• Liaise with company representatives regarding availability and purchase of supplies.
  Maintain order number register
• Receive and check deliveries. (except clinic and education orders)
• Monitor back orders and follow up with suppliers
• Monitor usage and order stationery items for Alfred Street
• Carry out end-of-month procedures associated with products and purchasing
• Process clinic cash receipts including checking and balancing daily summaries, data entry into the general ledger and printing journal entries
• Prepare clinic stock summaries from daily receipt sheets and input data
• Input data for demonstration stock and stock returns
• Review and notify price changes occur of consumable or clinic items
• Maintain forms and documents relevant to purchasing and stores functions

Resources & Publications:

• Lodge internal and external orders via Corporate Express Web site
• Maintain file of transmitted orders and order confirmation
• Booking out of Internal equipment (e.g. laptops)
• Maintain order levels for FPQ printed stationery
• Run monthly reports for FPQ printed stationery

Bulk Store :

• Maintain stock levels to ensure operational units are supplied with adequate levels of trading stock while minimizing losses due to expired or slow moving stock
• Maintain store area in a safe working environment
• Pick & pack clinic stock orders and dispatch via appropriate transport arrangements
• Maintain register of freight usage for prepaid coupons
• Undertake quarterly Bulk Store stocktake (orals, other and consumables)
• Undertake monthly Bulk Store stocktake (orals and others)
• Provide stocktake sheets to regions for monthly and quarterly stocktake
• Process stocktake and collate information for Finance manager
• Arrange weekly couriers to FPQ regions and/or external companies

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Selection Criteria

To be successful, the applicant will need to demonstrate the following skills, abilities and attributes:

1. Demonstrated experience with computerised ordering systems and accounting systems preferably Attache.

2. Demonstrated knowledge in accounting processes.

3. Ability to organise, maintain and monitor ordering systems.

4. High level of interpersonal and communication skills

5. Exceptional ability to organise a range of tasks and meet deadlines

In addressing these criteria, please provide examples and where applicable, discuss outcomes.

Applications need to address the selection criteria and should include a Curriculum Vitae and names of two referees.

 

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Remuneration

Salary: SACS Award Level 4

FBT exempt salary packaging available

9% Occupational Superannuation