Vacancies 2008

Senior Administration Officer - Payroll / HR Officer

Corporate Services, Brisbane - Full Time (76 hours per fortnight)

Applications Close: COB 12 December 2008

Applications to:
Corporate Services Manager
Family Planning Queensland
P.O. Box 215
Fortitude Valley QLD 4006
Or email: csmanager@fpq.com.au

Family Planning Queensland (FPQ) is a leading provider of sexual and reproductive health services to people in Queensland. FPQ offers clinical, education, training and information services from metropolitan and regional locations throughout the state. FPQ’s values apply to every area of the organisation and these are:

• Respect for others
• Social justice
• Ethical and professional practice
• Innovation
• Performance accountability

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Position Objectives:

• Undertake responsibility for preparation and payment of employee salaries
• Maintain and prepare employee HR files and produce relevant HR correspondence
• Provide support services as a member of the Corporate Services team.

Responsible to:

• Corporate Services Manager

Responsible for:

• Payroll / HR processing and maintenance

Collaborates with:

• Corporate Services Manager
• Finance Manager

Duties and Responsibilities:

Payroll / HR processing and Systems

• Ensure accurate and timely processing of a fortnightly payroll
• Prepare and process superannuation payments monthly
• Maintenance of staff files and staff movement database
• Maintain performance appraisal and staff development information
• Maintenance of positional data and position descriptions
• End of month procedures and reporting
• Award interpretation
• Preparing and recording new employee information
• Prepare relevant finance and HR correspondence

Support Services

• Provide administrative, organisational and secretarial support within corporate services
• Provide back up, support and telephone relief or the Client Services/Information officer
• Provide backup and support to Executive Support Officer, Accounts Payable, Accounts Receivable, Facilities Coordinator

Information and Communication Technology (ICT)

• Data entry of accounts in accordance with organisational requirements
• Operate a word processor in the provision of secretarial services as required
• Maintain databases and basic spreadsheets

Other

• Other duties as directed by the Corporate Services Manager
• Participate in quality assurance programs
• Contribute to the operation of Workplace Health & Safety Issues

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Selection Criteria

To be successful, the applicant will need to demonstrate the following skills, abilities and attributes:

• Demonstrated knowledge or the ability to rapidly acquire knowledge in the application of a computerised HR/Payroll Information system and software packages such as Microsoft Word, Excel, Internet and Outlook
• Well developed organisational skills, with the ability to manage and prioritise workloads to meet competing deadlines
• Well developed interpersonal and communication skills, including the ability to work as an effective team member with a willingness to assist others
• Ability to work effectively within a small administration and multidisciplinary team to achieve quality, accurate outcomes

In addressing these criteria, please provide examples and where applicable, discuss outcomes.

Applications need to address the selection criteria and should include a Curriculum Vitae and names of two referees.

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Remuneration

Salary: $40,156 - $43, 391 pa

Generous FBT exempt salary packaging available

9% Occupational Superannuation