Vacancies 2008

Facilities Coordinator (Full time) – Brisbane

Applications Close: COB Friday, 1 August 2008

Applications to:
Corporate Services Manager
Family Planning Queensland
P.O. Box 215
Fortitude Valley QLD 4006
Or email: csmanager@fpq.com.au

Family Planning Queensland (FPQ) is a leading provider of sexual and reproductive health services to people in Queensland. FPQ offers clinical, education, training and information services from metropolitan and regional locations throughout the state. FPQ’s values apply to every area of the organisation and these are:

• Respect for others
• Social justice
• Ethical and professional practice
• Innovation
• Performance accountability

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Position Objectives:

• Responsible for coordinating facilities to ensure FPQ’s operations are adequately supported
• Contribute significantly to the Workplace Health and Safety program.

Responsible to:

Corporate Services Manager

Responsible for:

Cleaner

Collaborates with:

• Corporate services and administration staff
• FPQ managers and staff

Duties and Responsibilities:

Property and equipment

• Organise building repairs and maintenance using external contractors – out of hours attendance is not a requirement
• Contribute to the overall security of the Brisbane premises including key register procedures – assist regional centres upon request
• Supervision of the day to day and periodic cleaning duties for the Brisbane premises
• Ensure fire services requirements are met with respect to regular testing of equipment, emergency lights and exits
• Arrange equipment acquisitions including purchase and lease
• Coordinate the repairs and maintenance of FPQ equipment taking account of service agreements and warranties
• Arrange for maintenance and cleaning of vehicles.
• Complete moves/adds/changes of phone extensions as required and update phone list
• Dispose of surplus assets
• Coordinate sourcing of capital equipment, utilities and services to provide most cost-effective outcome for FPQ
• Prepare project plans for and assist with the coordination of any relocation/renovation/building activities involving FPQ offices and clinics, including involvement in lease and renovation negotiations.

Workplace Services

• Respond to furniture and equipment moving requests from senior staff members - arrange moving using external contractors
• Assist with external meeting room bookings when required
• Contribute to the workplace health and safety program
• Provide relief Helpdesk support to cover periods of formal leave

Records management

• Coordinate the records management systems in relation to storage and confidential disposal within FPQ guidelines
• Check and assess the status of assets listed in the asset register

Workplace Health & Safety

• Follow up promptly on injuries to ensure a quick return to work
• Develop, coordinate and maintain written Emergency Evacuation Procedures for all centers
• Co-ordinate regular evacuation drills
• Complete documentation in relation to Workplace Health & Safety
• Coordinate workplace representatives at each region
• Ensure FPQ meets legislative requirements

Other

• Supervise the activities of the Cleaner
• Other duties as instructed by the Corporate Services Manager

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Selection Criteria

To be successful, the applicant will need to demonstrate the following skills, abilities and attributes:

1. Ability to coordinate with contractors/suppliers regarding provision of services

2. Demonstrated ability to organise a range of tasks and meet deadlines

3. Experience in project management

In addressing these criteria, please provide examples and where applicable, discuss outcomes.

Applications need to address the selection criteria and should include a Curriculum Vitae and names of two referees.

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Remuneration

Salary: Social and Community Award (SACS) $44,00 - $46,000

Generous FBT exempt salary packaging available

9% Occupational Superannuation

All new employees of FPQ are required to undergo the 'Working with Children Check’.