Vacancies 2008

Executive Assistant– Full Time – Fortitude Valley

Applications Close: COB Friday, 20 June 2008

Applications to:
Corporate Services Manager
Family Planning Queensland
P.O. Box 215
Fortitude Valley QLD 4006
Or email: csmanager@fpq.com.au

Family Planning Queensland (FPQ) is a leading provider of sexual and reproductive health services to people in Queensland. FPQ offers clinical, education, training and information services from metropolitan and regional locations throughout the state. FPQ’s values apply to every area of the organisation and these are:

• Respect for others
• Social justice
• Ethical and professional practice
• Innovation
• Performance accountability

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Position Objectives:

• To provide high-level administrative support to the Chief Executive Officer
• To provide administrative support to the FPQ Board and its committees
• To provide assistance to the Executive of FPQ
• To undertake one off projects within the office of the CEO

Responsible to:

Corporate Services Manager

Collaborates with:

• The CEO The Executive Chair
• FPQ Board
• Corporate Services Staff
• Communication Officer
• Regional Staff

Duties and Responsibilities:

Service Delivery

• To provide administrative support to the CEO
• Establish and maintain office systems that ensure the efficient running of the office of the CEO
• Build and maintain professional relationships with internal and external personnel to facilitate effective communication within FPQ
• To provide assistance to the Executive when requested
• To coordinate support for the FPQ Board and sub-committee meetings
• Maintain FPQ Risk Management Register
• To coordinate travel & accommodation for FPQ staff
• To maintain and update Directories & Listings, including the FPQ membership database of contact details
• To manage small projects from time to tome as directed by the CEO
• Maintain office supplies
• Opening and distribution of incoming mail
• Other duties as requested by CEO

Information and Communications Technology

• Member of ICT Working Group
• ICT support person (word processing enquiries)

Financial

• Coordinate accounting documentation (e.g. Purchase Orders, IPRs, Grant Applications).

Other

• Project work as requested
• Safety Warden, 2nd Floor, 100 Alfred Street

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Selection Criteria

To be successful, the applicant will need to demonstrate the following skills, abilities and attributes. These need to be addressed in the written application:

1. Demonstrated clerical, administrative and secretarial support skills of a high standard, including the ability to develop and implement administrative systems, policies and procedures relevant to the duties of the position.

• Demonstrated communication and interpersonal skills to liaise with internal and external staff and clients, and the ability to provide and collect advice and information to assist in the effective and efficient operation of the office of the CEO.

• Excellent oral and written communication skills.

• Demonstrated ability to work autonomously using discretion in the absence of decision makers, and the ability to function as a member of a team.

• Demonstrated computer competency including experience with database maintenance, word-processing and web maintenance.

• Demonstrated ability to actively participate in a working environment supporting quality human resource management practices including employment equity, anti-discrimination, occupational health and safety and ethical behaviour

In addressing these criteria, please provide examples and where applicable, discuss outcomes.

Applications need to address the selection criteria and should include a Curriculum Vitae and names of two referees.

 

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Remuneration

Salary: Social and Community Services Award level 5 ($43215 - $45290)

Generous FBT exempt salary packaging available

9% Occupational Superannuation

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