Vacancies 2008
Coporate Services Manager (Full time) – FPQ Central Office, 100 Alfred Street, Brisbane
Applications Close: COB Monday, 8 September 2008
Applications to:
Chief Executive Officer
Family Planning Queensland
P.O. Box 215
Fortitude Valley QLD 4006
Or email: ea@fpq.com.au
Family Planning Queensland (FPQ) is a leading provider of sexual and reproductive health services to people in Queensland. FPQ offers clinical, education, training and information services from metropolitan and regional locations throughout the state. FPQ’s values apply to every area of the organisation and these are:
- Respect for others
- Social justice
- Ethical and professional practice
- Innovation
- Performance accountability
-------------------------------------------------------------------------------
Position Objectives:
- Responsible for the effective management of FPQ’s corporate services in the areas of human resources, information and communications technology, administration and facilities maintenance
- Contribute to strategic direction of the organisation
Responsible to:
Chief Executive Officer
Responsible for:
- Facilities Coordinator
- Cleaner
- Systems and Desktop Support Officer
- IT Help Desk Support Officer
- Administration Officer
Collaborates with:
- Medical Director
- Clinical Nurse Manager
- Finance Manager
- Director of Education Services
Duties and Responsibilities:
Finance- Develop and monitor Corporate Services budgets
- Authorise expenditure within delegation
- Review and monitor Corporate Services activities to ensure efficient service delivery within allocated budgets
- Prepare funding submissions when required.
- Assist with the preparation of reports and funding submissions for the organisation
- Coordinate the organisation’s insurance arrangements with respect to general, professional indemnity, workers’ compensation and volunteers.
- Responsible for recruitment, performance and staff development for corporate services staff.
- Responsible for overseeing the FPQ payroll system and the relevant data entry requirements.
- Coordinate professional development activities for Corporate Services staff
- Coordinate employment-related human resources activities and staff remuneration processes for the organisation
- Develop, coordinate and monitor various human resources systems including staff appraisals, staff training, staff orientation and job applications
- Maintain a reminder system for professional and medical indemnity renewals
- Prepare letters of employment and distribute employment packs
- Apply and interpret industrial awards and employment legislation as they apply to FPQ
- Ensure security of staff records
- Oversee the development and coordination of information and communications technology systems and policies in consultation with IT officers.
- Maintain an effective disaster recovery plan to safeguard data and systems
- Convene regular user group meetings in consultation with IT officers.
- Support the CEO in administrative duties and report preparation as required.
- Respond to requests for assistance from FPQ managers in relation to administrative matters.
- Coordinate the executing of FPQ contracts
- Responsible for the effective functioning of FPQ facilities
- Responsible for facilitating the effective maintenance, repair and cleaning of centre property
- Provide services and maintain registration as Workplace Rehabilitation Co-coordinator and workplace Health and Safety Officer
- Review and update policies & procedures to ensure workplace accreditation with Qcomp
- Follow up promptly on injuries to ensure a quick return to work
- Develop, coordinate and maintain written Emergency Evacuation Procedures for all centres
- Co-ordinate regular evacuation drills
- Complete documentation in relation to Workplace Health & Safety
- Contribute to the strategic direction of the organisation
- Contribute to the development of and implementation of organisational policies with respect to administration, human resources and information systems
- Represent FPQ at relevant external committee meetings and functions
--------------------------------------------------------------------------------
Selection Criteria
To be successful, the applicant will need to demonstrate the following skills, abilities and attributes:
-
Demonstrated capacity to lead a small team and to participate at a management level in the achievement of the organisation’s overall objectives, through the provision of considered advice and expert opinion pertaining to the corporate services area..
Demonstrated ability to work within and contribute to the value system of the organisation.
Proven experience in managing and leading a corporate services area within an organisation. In particular outlining your work in relation to
Human resource management
Information technology
Facilities management
Workplace health & safety
Knowledge of relevant HR legislative requirements
Managing a cost centre budget in association with other senior staff
Demonstrated experience in overseeing small projects within an organisation and supervising staff to ensurethese projects are completed on time and on budget.
Give examples that demonstrate your ability to collect and interpret data and to use these data in the preparation of well written reports.
Discuss your industrial relations experience, in particular your knowledge of the processes around negotiating work place agreements
Selection Criteria
It is desirable for the successful candidate to have completed or be working towards qualifications in either the human resources, Industrial relations or relevant administration/ management
In addressing these criteria, please provide examples and where applicable, discuss outcomes.
Applications need to address the selection criteria and should include a Curriculum Vitae and names of two referees.
--------------------------------------------------------------------------------
Remuneration
Salary: $64,252
Generous FBT exempt salary packaging available
9% Occupational Superannuation
All new employees of FPQ are required to undergo the 'Workingwith Children Check’.